Return to Vendor (continued)
Data Entry Field Definitions
The Parts Return form is comprised of three basic sections; the Header, the Body and the Footer. The data entry fields within each section will be described below and on the following pages.
3. Enter the appropriate information into the Header section of the Parts Return form.
Header Section
Type of Return - First select one of the two radio buttons; Direct Expense or Return from Warehouse. Depending on which option is selected, different data entry fields will be displayed in the Header of the Parts Return form.
·The Direct Expense option would be used if the return is related to a Job or a Ticket and want to credit the job costing for the amount of the return.
·The Return from Warehouse option would be used for parts removed from inventory to be returned to the Vendor. This is typically used to your regular stock items. However, if the part being returned was related to a Job or Ticket and the Job or Ticket has been closed, the part would need to be returned to a warehouse and then perform the Vendor return.
Vendor - Select the Vendor from the drop-down list to whom the parts are being returned.
Category - Select the appropriate Category Code from the drop-down list.
Reference - Typically the return authorization number provided by the Vendor is entered into this field.
Branch - This field will automatically fill in if a Warehouse is selected.
Warehouse - Select the Warehouse from which the parts are being removed from the drop-down list.
Receive Date - Enter the date the parts are being returned.
Costing - If the parts being returned to the Vendor are from a Job or Ticket and a return to stock transaction has not yet been performed to return the parts to the warehouse, entered the Job or Ticket number; otherwise do not make an entry into this field.
7500.1
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